Registration Procedures

On-Line Application

General Regulations.  Students may register for the first time after receiving a letter of acceptance from the Director of Admissions.  Continuing and readmitted students may register by telephone for the following semester during scheduled periods each semester. Telephone registration begins in November for Spring Semester and in April for the Summer Session and Fall Semester.  Continuing and readmitted students are urged to register during these early dates to be assured of the best selection of courses and times.  First time college students and transfer students enrolling for the Fall Semester, may register through the Summer Advising Program once they have attended one of the scheduled academic orientation sessions.  A one-day stand-up registration is also scheduled just before the start of classes each semester for new and transfer students who did not register through the Summer Advising Program, transient students, and continuing students who did not participate in telephone registration.  Registration after classes begin, is subject to a late registration fee of $25.00.  No credit is given for a course in which a student is not duly registered.

 

Exceptions to registration requirements (including academic load, schedule changes, and withdrawals) may be made with the approval of the Community and Technical College’s Division Chairs or the Dean of Academic Affairs.

 

Academic Load.  Usually, a full-time student may enroll for 12 to 18 credit hours of course work.  Students who have a cumulative GPA of 3.25 or who make the dean’s list two successive semesters, may take up to 21 hours with permission of the Community and Technical College’s Division Chairs or the Dean of Academic Affairs.   Continuing full-time students on academic probation are limited to a maximum of 14 semester hours.

 

During the summer session, the normal load permitted is one class during a three-week session and two classes during a six-week session.  Students on academic probation may carry only one class at a time during summer school.  Six hours is considered full-time.

 

Schedule Changes and Withdrawals.  Students may change their schedules (add courses, drop courses, change sections of courses) within a specified period each term.

 

When dropping a class or withdrawing from college, a student is responsible for securing the proper form at the Registrar’s Office and filing the completed form at the Registrar’s Office.  Filing this completed form with the Registrar’s Office is the only official procedure for changing a student schedule.

 

“W” is a grade given when a student has properly withdrawn by the end of the fourth week of the semester.  “WP” is a grade given a student who properly withdraws during the fifth through tenth week inclusive and whose work is passing at the time of withdrawal.  “WF” is a grade given when a student withdraws during the fifth through tenth week of the semester and whose work is failing at the time of withdrawal.  Work required but not submitted by the time of withdrawal will be graded “F”.  Students may accumulate no more than sixteen (16) “W’s,” “WP’s,” or “WF’s” while enrolled at West Virginia State Community and Technical College.

Pass-Fail Option.  Students may choose to take one elective course per semester on a pass-fail basis.  A maximum of four such courses may be credited toward graduation.  Once a student has started a course under the pass-fail option, he/she may not request a letter grade.  Pass-fail option forms must be filed with the Registrar at the time a student registers.  To receive a grade of “P”, the student must have earned a grade of “D” or above in the course.  (Note: Courses taken on a pass-fail basis will not satisfy requirements for major or cognate courses except for courses that are offered only on a pass-fail basis.)

 

Courses by Special Arrangement.  Students of superior scholarship may enroll in certain courses without the formality of class attendance.  Such registration is subject to the following policy guidelines:

The student must read the regular assignments, take all examinations, write all papers, meet with the instructor on a regular basis, and meet other requirements normally expected of students in the course.

The student must register for the course by arrangement.  Record of such arrangements should be kept in the office of the division chair or program director.

The course must be one required for the student’s degree.  Electives cannot be taken by arrangement.

There should be no opportunity to enroll normally in the course before graduation.

No more than one course (maximum of four credit hours) can be taken by arrangement in one semester, and no more than two courses (maximum of eight credit hours) should be taken by arrangement in the last  year prior to graduation.

The instructor must be willing to offer the course by arrangement and must be one who has taught or is scheduled to teach the course.

 

At the time of registration, a special form must be completed and signed by the instructor and the division chair, or program director.

 

Auditing Courses.  The purpose of auditing a course is to gain knowledge in a particular area of interest without receiving a grade for the course.  Persons wishing to audit classes may do so under the following conditions:

 

An audited course carried no credit.  It will be recorded on the transcript with an “AUD”. In laboratory courses or courses with significant “hands-on” components, priority for registration will be given to students to be enrolled for credit     Courses in the student’s major may not be audited.   If the auditor is a part-time student, full fees must be paid for the audited course. If the auditor is a full-time student, no additional fees will be charged for the audited hours; however, after the first twelve (12) hours of regular credited courses, the audited hours will be counted as part of the student’s maximum permissible semester course load.   Audited courses do not count toward graduation.   Students choosing to audit courses may change to a graded enrollment status, or from a graded enrollment status to audit status, only during the registration and drop/add periods.   The auditor has all the privileges of a student taking a course for credit.  He/she may do regularly assigned readings, participate in discussions, and submit papers.  The instructor may allow the auditor to take examinations; however, no grades will be submitted to the Registrar.   After auditing a course, if a student finds the course is needed for graduation, he/she may request permission to the Community and Technical College Division Chairs or the Dean of Academic Affairs to enroll in or test-out of the course.   After having audited a course, a student may not test-out of or enroll in any lower level courses covering similar subject matter.